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Hospital Information System (HIS)


3TP - Hospital Information System provides the benefits of streamlining of operations, enhanced administration and control, improved response, cost control and improved profitability.

3TP - Hospital Information System can be easily customized to the requirements of any hospital.

3TP HIS enables better patient care, patient safety, efficiency and reduced costs. It provides easy access to critical information there by enabling the management to take better decisions on time.

3TP HIS system provides the benefits of streamlining of operations, enhanced administration and control, improved response, cost control and improved profitability. 3TP HIS can be easily customized to the requirements of any hospital.

Other Features of 3TP Hospital Information System:
 

3TP HIS is a fully integrated online system.
3TP HIS Supports Multi Location implementation wherein the hospital has Outpatient, Inpatient and other services in many physical locations.
Doctors can get the investigation reports online at their terminal (or any terminal) without waiting for the physical report reaching them. Doctors can see the previous investigation results for a patient for better diagnosis.
Doctors can view their daily appointment schedules for any day from any terminal.
3TP HIS is highly secure and flexible. It allows the administrator to configure different information access privileges for different individuals depending on their role in the Hospital.
Electronic signature of doctor is attached to the prescription.
Inventory valuation is done in FIFO with earliest expiry date in Pharmacy.
3TP HIS provides the following reports and more at the click of button daily cash collections, patient turnover, billing and medical records related reports etc. Enabling management to take better decisions
 

Modules of 3TP HIS
1. Hospital Information System - Help desk
The Help Desk Module automates the day-to-day functions of the Front office management of a hospital. This module helps in assisting patient with accurate information and supports in handling patient related enquiries efficiently. This module having excellent features and advanced search facilities improves the quality of services rendered to the user. It provides for queries relating to the following:

Patient related enquiries

Bed Allotment Payment Details and
Admission Details Discharge Details
Demographic Details    

Doctor related enquiries
Availability Details Operation Schedules and
OP Clinic Details Charge Details
Appointment Schedules    

 

 

2. Hospital Information System - Registration
The Registration module is an integrated patient management system, which captures complete and relevant patient information. The system automates the patient administration functions to have better and efficient patient care process

Patient Registration Details Patient Visit History
Inpatient and Outpatient Registration Medical Record Movements
Medical Alerts Details Appointments for Radiology tests and Operation Theatre
Appointment Scheduling (Patient / Doctor wise) Patient Visit Slip
Doctor's Schedule Summary Sponsorship Details
Doctors Daily Schedule List    


It provides for enquiries about the patient, the patient's location, admission, and appointment scheduling and discharge details. Furthermore, this system even takes care of package deals for a patient for a fixed cost. Medical Record keeps an abstract of clinical data about patients. It allows easy retrieval of medical records on patients.
Hospital Management System - Electronic Medical Record

The EMR Module is a fully integrated knowledge repository that caters to Medical and clinical records of patients in the hospital. The system supports medical professionals of various departments of the hospital with relevant information like medical examinations, diagnoses, treatment histories, test results and so on. The module provides access to critical and complete patient data that leads to high quality cost effective and efficient patient care. The EMR has the following features

Patient Search with Various Search Strings Medical History of the Patient
Patient Demographic Viewing Billing Details of Patient
Previous Visit Details    


In addition the user can view investigation requests, prescriptions, reports and other clinical details. The system provides separate access rights for each part of the EMR. The patient medical file can be securely retrieved from this module and sent across LAN and WAN and also can be E-mailed.
 

 

 

3. Hospital Information System - Billing
The Patient Billing module handles all types of billing for long-term care. This module facilitates cashier and billing operations for different categories of patients like Outpatient, Inpatient and Referral. It provides automatic posting of charges related to different services like bed charges, lab tests conducted, medicines issued, consultant's fee, food, beverage and telephone charges etc. This module provides for credit partly billing and can be seamlessly integrated with the Financial Accounting Module. The billing module is extensively flexible by which each of your billing plans can be configured to automatically accept or deny. The system is tuned to capture room and bed charges along with ancillary charges based on the sponsorship category. The Billing Screens is used for In-patient and Outpatient Billing and Invoicing. Further more the charges for various services rendered can be recorded through service module and this can be used for billing purposes.

Payment Modes / Details Retroactive Processing
Sponsorship Conditions Details User-defined Billing cycles
Patient Billing Details Automatic Room and Board charges
Package Installment Recurring Ancillary charge capability
Approval from Sponsor Auto-generated Codes and Billing Criteria
Company Sponsorship Details Provision for Pre-billing
Package Registration Extensive third-party Billing
Sponsor Verification    
 

 

4. Hospital Information System - Fixed Assets
The Fixed Assets Module deals with all the activities that are related to the Fixed Assets Part of Financial Accounting.This describes activities that are related to:

Identifying an item as a Fixed Asset Maintenance
Allocating depreciation Revaluation and Disposal etc.,
 
Managing its movement    

 

 
5. Hospital Information System - Payroll
The Payroll & Personnel module deals with Pay (and deduction) calculation, printing of salary slip, salary certificates, and PF statements, Gratuity Statement and provides a monthly analysis.

It deals with the maintenance of employee bio-data, Attendance / Overtime details.

It also reports on absenteeism, leave encasements etc. The Personnel & Payroll department is responsible Employee Related Activities like appointing the staff, maintaining the employee database, Fixing allowances and deductions, Leave entitlements, Leave sanctions, Loan, Termination Process, Maintenance of Hospital documents, Insurance details, Tenancy Contracts and Vehicle Registration.
 

 

6. Hospital Information System - Outpatient Management
The Outpatient module serves as an entry point to schedule an appointment with the Hospital Resident Doctor or Consultant Doctor for Medical Consultations and diagnosis. This module supports doctors to take better and timely consultation decisions by providing instant access to comprehensive patient information. Patient visits are divided into New, Follow-up and Review. This module also handles requests and results of laboratory tests and other examinations. External Doctors visit to in patients can be defined as "Call on". Some patients may avail only the hospital facilities like Lab, Radiology, Nuclear Medicine, and Physiotherapy and so on.

Medical Alerts Details Outpatient Medical Observation Details
Consultation Duty Roster Investigation / Treatment History
Diagnosis Details Clinical Service Details
Triage Parameters Group / Package Registration Facility
Patient’s Appointments Common Billing Clinical Services
Daily / Weekly Schedule Summary Doctor’s Diagnosis Statistics
Appointment Scheduling / Rescheduling Facility    

Further more, Confidentiality of Doctors Observation, Previous History of Patients Visit, Online Prescription, Online Request for Investigations and so on, are the special features in Doctors Observation screen. This system calculates the cost for the services rendered to the patient and reflects in the billing module appropriately resulting in smooth billing process.
 
 

 

7. Hospital Information System - Inpatient Management
The inpatient module is designed to take care of all the activities and functions pertaining to Inpatient Management. This module automates the day-to-day administrative actives and provides instant access to other modules, which leads to a better patient care. It provides comprehensive data pertaining to Admission of Patients & Ward Management: Availability of beds, Estimation, Agreement preparation, Collection of advance, Planned admission, Emergency admission and so on. The Inpatient module also deals with Ward Management: Shifting from one ward to the other, Bed availability, Surgery, Administration of drugs, nursing notes, charge slip and so on.

Admission Cost Estimation IP Medical Observation
Admission Approval Pending Drug Request
Admission Request Surgery Scheduling Details
Doctor Transfer Details Discharge Notification Summary
Nursing Notes Expected Date and Time of Discharge

The module tracks every visit made by the patient and caters to follow-up visits of patients, along with multiple appointments
 

 

8. Hospital Information System - Pharmacy
Pharmacy module deals with the automation of general workflow and administration management process of a pharmacy. The pharmacy module is equipped with bar coding facility, which makes the delivery of medical items to the patient more efficient. This module deals with the activities such as:

Enquiry Purchase Order
Quotation Online request for stock from various sub-stores
Purchase order Online stock transfer
Online approval, Maintenance of stock at different sub-stores
Pharmacy drug configuration Return of items nearing expiry
Pharmacy stores configuration Destruction of expired items
Drug issue to patients and billing Physical stock verification and adjustment
Unit dosage facility Goods receipt
Supplier information Stock Transfer (inter store stock transfer)
Maintenance of drug inventory Stock Adjustment
Automatic reorder level setting Stock in Hand reports
Purchase Requisitions    

In addition the Online prescription facility assists and facilitates the physicians to track the patient's prescription details and as well reflects the medication billing details in the Billing module.
 
 

 

9. Hospital Information System - General Store & Inventory
General Stores and Inventory module deals with Purchase of Items, Issue of Items, Maintenance of Stock, Automatic Reorder level Setting, Online request for stock from various sub-stores, Online stock transfer, maintenance of stock at different sub-stores, Physical stock verification and adjustment, Return of items to supplier etc.

Stock management Purchase order generation and processing- LPO, Emergency Purchase order, Principal and Blanket PO
Multi UOM and Multi currency system Advance payment requisitions to Finance
Stock control Online stock transfer
Stock Purchase through Enquiry generation Goods Receipt Note and Purchase returns
Sub stores issues and receipt of stocks Automatic stock updates on receipt of goods
External hospital stock issues and receipt Stock returns and destruction tracking
Option to include and track gift or donation of stock Invoice verification
Stock requisitions from sub-stores and corresponding management Supplier management and supplier payment bucket facility available
Quotations and Purchase Requisitions Supplier invoice management
 

 

10. Hospital Information System - Laboratory
The Laboratory module automates the investigation request and the process involved in delivering the results to the concerned department/doctor of the hospital. Laboratory module starts with receiving the online request from doctors and also allows laboratory personnel to generate requests. The Laboratory module supports to perform various tests under the following disciplines: Biochemistry, Cytology, Hematology, Microbiology, Serology, Neurology and Radiology. Tests are grouped under various sections and sample type (specimen). Based on the request the user can input the sample and generate the sample number. Results can be entered based on the sample type either to one test or multiple tests. If the test result requires approval, the supervisor has to approve the result and it is made available to concerned doctors.

Sample Result Entry Bulk Sample Request
Test Report Entry Sample Details
Specimen Association Details Samples Received from External Laboratory
Antibiotic Details Samples Dispatch to External Reference Laboratory
Result Range for Test Investigation and Treatment History
Investigation Request    

 

 
11. Hospital Information System - Radiology
Radiology module caters to services such as X-ray, Scanning, Ultra sound etc. Scheduling of Radiology resources is possible. The system stores all the result details of various tests and makes a Report based on the Test Results.

These Tests are carried out both for Inpatient and Outpatient. The system stores all the details (like patient number, Test Report like X-Ray, Scanning details) and for each scan the system generates a unique number for the image.

Investigations can be done only after the billing is done. This rule is exempted when the case is declared as Urgent.
 

 
12. Hospital Information System - Nuclear Medicine
The main function of this module is to conduct the various Tests and make a report based on the Test Results and a unique number is generated for each image.

The tests are carried out for Inpatient and Outpatient.

Appointments have to be fixed by the Patient before the test.

The concerned consultant analyses the result and makes a report based on the findings.
 

 
13. Hospital Information System - Physiotherapy
This module facilitates tracking the services given to patients depending on the consultant's recommendations.

Physiotherapy sessions are carried out both for Inpatient and Outpatient. Appointment has to be fixed by the patient for these sessions.

All the Appointments to the Physiotherapy will be through the consultant. There will be no direct appointment.
 

 
14. Hospital Information System - Dental
Dental module caters to the services rendered by the dentists. Treatment and follow-up treatments are tracked using this module. Progress readings can be recorded through this module.
 

 
15. Hospital Information System - Service
The service module deals with all the services available in the hospital and the charges for these services are stored through this module. There are various services that are available in the hospital can be seen in

SERVICE MASTER: This master gives the details about package details, Group detail

ROOM TYPE MASTER: This gives the details about Room Type (Ex: Private, Semi-private, Deluxe, ICU, Suite etc) and their charges.

CONSULTATION CHARGE MASTER: This gives the details about Doctor and the charges (like new visit, Follow-up, Review and Call-on).

REVENUE TYPE MASTER: This gives the predetermine charges for various service given by hospital (Like Ambulance, Anesthetists Fee, Baby Cot etc).
 

 
16. Hospital Information System - User Manager
The User Manager module basically deals with security through controlling the access to the information available in the application. Any user associated with a user group can access only those screens for which the user group has rights. It also deals with the System Related Activity like User Monitor, Creating User Group Master, User Master and view the User Group Lookup of employee database, Maintenance of company documents, User defined error message, Generating Daily Statistical Summary.

     
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